Grant Application FAQs

Who can apply for grants? In general, 501(c)(3) organizations based in Texas can apply for grants. Eligible applicants may include:

• Nonprofit mental health organizations
• Nonprofit social service organizations
• Peer/consumer-run organizations
• Faith-based organizations
• Youth-serving organizations

For some grants, colleges and universities, local mental health authorities, and other local, regional, or state agencies may also apply.

Please be aware that every grant funding opportunity is unique and may have special eligibility requirements. Our scholarships and fellowships, for example, have unique requirements. Be sure to always check the eligibility requirements listed in the Request for Proposals for the grant you are applying for.

 Are organizations with different IRS determinations, for example 501(c)(4) or 501(c)(9), eligible to apply? No. Organizations with different IRS determinations cannot apply; grant funds cannot be used to support lobbying activities/efforts.

If our organization was tax exempt but is now in the process of getting an IRS renewal, can it still apply for the grant? No. If an organization’s 501(c)(3) status is not current at the time of submitting an application, the organization cannot apply.

Can an organization use a fiscal sponsor or agent to apply for grants? In general, yes. If you do not have a current 501(c)(3) status, you can partner with a 501(c)(3) nonprofit to serve as the fiscal agent and manage the fiscal responsibilities and fiscal requirements of the grant. Please contact us to see if your organization qualifies.

What happens if I get logged out of Fluxx? Fluxx will automatically log you out after 30 minutes of inactivity, and any unsaved work will be lost. To avoid losing your progress, be sure to manually save your work frequently. We strongly recommend drafting your responses in a separate document (like Word or Google Docs) and then copying and pasting them into the Fluxx form when you’re ready. 

Funding Disbursement

Are the grant funds paid in advance or are they reimbursement-based? Grant funds are paid in advance. For multi-year grants, 100 percent of grant funds for the first grant period (GP1) are awarded by the University of Texas within 30 days of receiving a completed statement of agreement (contract).

Approximately four weeks before the end of GP1, 50 percent of grant funds for the second grant period (GP2) will be automatically paid out. Pending approval of the GP1 narrative and financial reports, the balance of the remaining GP2 funds will be paid out. This pattern repeats every year.

 Can our organization apply for all the funding in the first year? No. Funding awards will be equally distributed over each grant period.

 What fiscal documents does our organization need to submit at the end of each grant period? Your organization needs to submit a financial report at the end of each grant period. If you have funds to carry-over from one grant period to the next, you will need to submit a Future Budget Revision and have it approved before receiving more funds.

Applying For a Grant

Registration

How do I register for a Fluxx account? If you have applied for or received a grant from the Hogg Foundation in the past, enter your organization’s name in the appropriate field. Please do not register your organization again or begin a new request. 

How do I know if my organization has registered in the past and has login information for an existing Fluxx account? Please contact the grants management team. We can tell you if your organization has an existing login. 

 What should I do if I do not know my organization’s username and/or password? Click ‘Reset Password.’ You will receive an email with a link to create a new password. If you do not receive an email, please contact the grants management team. We will assist you in the registration process. 

 What should I do if I do not receive an email to create a password after registering for a Fluxx account? If you do not receive an email with a link to create a password within two days of registering, please contact the grants management team. We will email you your login information. 

A program officer at the Hogg Foundation invited me to apply for a grant. How do I register? You will receive an email with a link to the Fluxx application site. Select ‘Start Application’ or ‘Applications to Edit’ to fill out the pre-existing invitation. 

 My organization is applying for funding through a fiscal sponsor. How do I register? First, make sure your proposed fiscal sponsor meets our eligibility requirements. Next, contact the grants management team to let us know that you will be applying with a fiscal sponsor. We will need to approve your sponsor The fiscal sponsor must register for a Fluxx account. Either contact us with their physical address and tax ID information or “add new” at the start of application. 

 What should I know if a temporary grant writer is writing my organization’s grant request? Grant writers may request Fluxx login information from the grants management team. Grant writers will have access to work on your application in Fluxx at all times. However, all communications about the application will be emailed to the primary contact listed in your Fluxx account or the individual who registered your organization in Fluxx. We suggest that the primary contact be a permanent employee of your organization.

Application

Can I log out of Fluxx and continue my grant application later?  Yes. Do not begin a separate draft application each time you login to Fluxx. Save your draft application before you log out of Fluxx. The ‘Save’ button is at the top right corner of the application. After you save your draft, you can return to complete it at any time. When you login, click on ‘Draft Request’ under the ‘Request’ tab.  

 I accidentally started multiple drafts of a grant application. How can I delete the ones I do not need? Please contact the grants management team and we will delete any drafts you no longer need. To avoid creating multiple drafts, check your ‘Draft Request’ folder under the ‘Request’ tab each time you login to Fluxx. Also, remember to save your application as you go. 

How can I update or change the tax ID number in my organization’s existing Fluxx account? Please contact the grants management team. A grant administrator will update the tax ID information associated with a pre-existing Fluxx account. Please do not create a new account 

How can I update or change my job title in my organization’s existing Fluxx account? 

Please contact our grants management team with your name, former title, and new title. A grant administrator will need to update your information. 

My project or organization serves multiple geographic areas. How should I fill out the Geographic Focus portion of the application? Please enter only one geographic focus area. Choose the geographic area that  your project or organization reaches. For example, list ‘Travis County’ as your geographic focus area rather than listing both ‘Austin’ and its ‘surrounding areas.’ 

Documentation 

If we are a university or college, where do we enter tuition costs on the budget template? How do we exclude tuition from the overhead costs calculation? Enter tuition costs in the ‘Material/Supplies’ section of the budget template. We will manually reduce the tuition from the overhead costs once we receive your proposed budget.  

I am having trouble entering information into and formatting the budget and timeline templates. What should I do? We lock and protect the budget and timeline templates to limit the information provided in the budget or timeline spreadsheets. For example, the timeline template should only include the project’s benchmark goals and dates. Budget summaries may be explained and expanded in various tabs of the budget template. We will edit the proposed timeline and budget as needed once they have been submitted. We encourage you to upload graphics or additional timeline and narrative information separately. 

I uploaded the wrong document to my grant application/report. How can I remove it and replace it with the correct one? A grant administrator will need to remove the wrong documents. Please contact the grants management team. 

I tried to submit my application but got a ‘Missing Documents’ error message. I have uploaded all the required documents, though. What should I do? Most likely this message means that the documents were classified incorrectly. Please return to the draft application and change the documents’ classification: click the blue pen to paper icon to the right of the document title. Use the drop-down menu to update the document type. Then click ‘Update Document.’