Central Texas African American Healthy Minds Project
Frequently Asked Questions
What are the key dates and deadlines related to this RFP?
- Fluxx Registration Deadline – Applicants must create or update their account by Thursday, December 10, 2020 (11:59 p.m. CT) Fluxx is the foundation’s online grants management system where applicants submit materials.
- Proposal Submission Deadline – Friday, December 11, 2020 at 11:59 am CT
- Notification of Grantee Selection – January 2021
- Grant Start Date – March 1, 2021
- Grant End Date – February 28, 2022
What is Fluxx and can’t we just email our proposal in a Word document to Hogg-grants?
Fluxx is the foundation’s online grants management system where applicants must submit materials. Applicants must first register in Fluxx in order to apply for a grant. The foundation can only accept proposals completed and submitted via the Fluxx portal.
Can a church apply for this opportunity and can you please explain a church verification form?
Yes, a church is eligible to apply for funds offered through this grant opportunity. Churches that meet the requirements of IRS section 501(c)(3) are automatically considered tax exempt and are not required to apply for and obtain recognition of tax-exempt status from the IRS. For more information on tax exempt status and churches, download this publication from the IRS site: Internal Revenue Service’s Tax Guide for Churches and Religious Organizations. Because this status is awarded automatically, there is no verification resource such as IRS Publication 78, in which we may be assured of the tax-‐exempt status of a church. The church verification form can be found at the bottom of the application in Fluxx under “required documents.”
Is there going to be a teleconference where applicants can learn more about the RFP?
There will not be a teleconference for this Request for Proposals. Applicants are encouraged to continue checking the Questions and Answers (Q & A) webpage for updated information. In addition, applicants may email firstname.lastname@example.org with any additional questions.
Is there a print friendly version of the Request for Proposals (RFP)?
Yes. For a print-friendly version of this Request for Proposal, please click here. The information communicated in the print and web versions are identical.
If an applicant does not have the capacity to manage the finances for this project, can they partner with a separate fiscal agent?
Yes. Applicants must demonstrate organizational capacity to manage a grant award or partner with a fiscal agent to manage the budgetary responsibilities and requirements.
Can the lead organization have a tax-exempt determination as 170(b) (government entity such as university) as opposed of 501(c)3?
Yes, a lead organization with a tax-exempt determination as 170(b) is also eligible to apply.
Can you share some examples of how the funds might be used?
The foundation is always somewhat hesitant to give examples of funding ideas in effort to not influence proposals or stifle creativity. Applicants should keep in mind the intention of the goals of the initiative. The foundation is seeking proposals that focus on enhancing the mental health and wellness of African Americans in Central Texas through education and awareness opportunities; and/or resources, services and support. Some examples might include:
- A school or university hosting a monthly mental health awareness event and offering food and prizes for participants.
- A faith-based organization contracting with local African American clinicians to offer counseling sessions for congregants over the course of the grant term.
- A community organization partnering with a student-led organization to receive curriculum-based education and awareness about suicide prevention to create a supportive peer environment among students.
- A church hosting a regularly scheduled event that brings together senior citizens to talk about how aging impacts mental health and wellness.
- A women’s support group that focuses on the impact of COVID-19 on their mental health and wellness.
- Outdoor or virtual activitiesthat support social distancing while engaging and educating youth about stress, self-esteem, and emotional wellness.
- A non-profit organization hosting yoga and mindful activities in the African American community for free.
- Recognizing mental health awareness month through outreach and community education.
- Hosting support groups for individuals living with mental health conditions.
Disclaimer: Proposals that include usage of any of the examples above are not more likely to receive funding than those that do not.
Do you have examples of how the grantees might use the funds?
Funds might be used for personnel, contractors and/or consultants, meetings and events, travel, special projects, materials and/or supplies.
We’re a group of students who have been meeting to discuss mental health and create more supportive campus environment. We are interested in submitting a proposal, but we are not a 501(c)(3) organization? Can we still apply?
Only 501(c)(3) organizations are eligible to apply for this grant opportunity. An applicant not meeting this requirement might consider talking with an organization or entity (such as a counseling center) in their school or community that is a 501(c)(3) organization or university partner and therefore eligible to receive the funds.
Please explain the special consideration that will be given to proposals that include a focus on issues related to COVID-19 or trauma support.
2020 has proven to be a challenging year and the mental health impact will be felt for years to come. The COVID-19 pandemic, economic recession, racism and violence have increased the risk of trauma for African Americans. We recognize the importance of addressing these very pressings issues, therefore, proposals that address these specific areas will be given additional merit.
Our organization has applied for a 501(c) (3) but has not received it yet. Are we still eligible to submit a proposal and receive grant funds if our 501(c) (3) is approved before the funds are awarded?
No, an organization must have a 501(c) (3) status prior to applying for the grant. In addition, respondents must submit the following fiscal documents to assist the foundation in assessing the organization’s fiscal soundness:
- IRS letter of determination of 501(c) (3) status or tax-exempt status.
- Most recent IRS Form 990.
- Current operating budget
Our 501(c) (3) currently has a grant from the Hogg Foundation for another initiative. Are we eligible to apply for this grant opportunity?
Yes, current grantees are eligible to apply for this grant opportunity.
Can an organization submit more than one proposal?
Yes, an organization may submit more than one proposal.
Our organization is interested in applying for funds but currently we offer services to mostly Caucasians. Are we eligible to apply for grant funds?
The focus of this grant program is to provide education and awareness about mental health and wellness as well as services, resources and supports to African Americans. Proposed grant-related activities should describe how they will impact African Americans in all services, outreach and education efforts.
Is there a limit on the amount of funding one organization can request?
The foundation plans to award multiple grants ranging from $1,500 – $5,000 per organization. Proposals that include funding request less than $1,500 or exceed $5,000 will be considered ineligible for funding.
Please explain what is meant by funds must be requested in $500 increments.
Proposals must include a request for funding of at least $1,500 and then can include funding amounts in increments of $500, not to exceed $5,000. For example, requests must include one of the following amounts: $1,500, $2,000, $2,500, $3,000, $3,500, $4,000, $4,500 or $5,000.
Are there match funds required for the grant?
No, applicants are not required to include match funds in order to be eligible for consideration.
What are the reporting requirements for this grant?
The reporting requirements and due dates will be clearly stated in the funding agreement letter between the grantee and the foundation. Grantees will be required to submit a final narrative report describing the activities and goals completed during the designated grant period. Grantees will receive a narrative report reminder and template prior to the report due date.
We want the identified population of focus to inform us about their needs and recommendations for the funding. Can we propose spending funds just for information gathering during the one-year funding period?
No. The proposed activities may initially focus on gathering feedback and planning how the funds will be used once the input is received. However, the planned activities must be completed by the end of the one- year grant term.