Collaborative Approaches to Well-Being in Rural Communities:
Questions and Answers

The foundation does not accept phone inquiries about grant projects, however, questions may be submitted to hogg-grants@austin.utexas.edu (we will respond within two business days). Those who are interested in applying are encouraged to review the Collaborative Approaches to Well-Being in Rural Communities webpage and this Questions and Answers resource for the most up-to-date information.

Registration for the informational Teleconference for Applicants is closed. Responses to questions addressed have been added to this page.

Is there a print-friendly version of the request for letters of interest?

Yes. Download the print-friendly version.

What are the key dates and deadlines associated with this request for letters of interest?
  • Teleconference Registration Deadline – February 12, 2018 (11:59 p.m. CST)
  • Teleconference for Applicants (optional, highly recommended) – February 15, 2018 (10:00 – 11:30 a.m. CST)
  • Fluxx Registration DeadlineCreate or update account by February 28, 2018 (3:59 p.m. CST)
  • Letter of Interest Submission Deadline – March 7, 2018 (11:59 p.m. CST)
  • Notification of Invitation to Submit Full Proposal – early April 2018
  • Full Proposal Submission Deadline – approximately four weeks after notification
  • Notification of Grantee Selection – early June 2018
  • Grant Start Date – July 1, 2018
When is the letter of interest due and what is required upon submission?

March 7, 2018, 11:59 p.m. CST

Please follow the instructions for completing an application in Fluxx, the foundation’s grant management system.

  • There are no page limits or formatting requirements for the letter of interest.
  • Please provide a description and possible activities to be completed during Phase 1 and 2 of the project timeline. We anticipate that Phase 2 will be much less defined than Phase 1 at this time as that stage will become clearer as the project advances.
  • A project budget is NOT required with letter of interest submission. Following a review of letters of interest, applicants invited to submit a full proposal will be provided with guidance on developing a project budget.
Can a project Memorandum of Understanding be submitted instead of multiple letters of support?

Yes, an MOU containing the names of each collaborative partner (and their representatives) may be submitted in lieu of multiple letters of support.

What does this grant fund?

This grant is not intended to fund programs or services. Please reference the Project Description to learn more.

What is the project timeline?

Grantees will be notified in early June 2018, and the three-year project is expected to begin July 1, 2018. The time frame for planning, implementation and completion is intentionally not prescribed due to the varying needs, resources and expectations of each grantee. We expect the time frame to be flexible and allow significant time for planning. For example, the length of Phase 1 of the project will be determined by the grantee. This phase will likely include substantial time for community development activities as identified by the collaborative, such as community assessments, community building, relationship development, education and training. Thus, newly formed community collaboratives may request a lengthy planning process (i.e. 18-24 months), whereas an existing collaborative may request a shorter period (i.e. 6-9 months).

Please reference the guidelines provided in the request for letters of interest.

Who is eligible?

All applicants must submit an IRS Determination Letter that verifies their tax status as a 501(c)(3) nonprofit, university or government entity. All applicants must be based in a rural Texas county  (a population of 250,000 people or less).

Examples of eligible entities include, but are not limited to:

  • A nonprofit based in a rural county
  • A rural affiliate of a nonprofit headquartered in a major metropolitan area (Headquarters may serve as the fiscal agent and/or a partner of the lead applicant.)
  • A chapter, office or branch of a regional or national nonprofit organization with permanent staff and programs based in Texas (If a national nonprofit, the applicant must have a Texas chapter or office. Funds will be distributed to the Texas chapter or office.)
  • Partnering nonprofits in the same rural county (One nonprofit should serve as the lead applicant on behalf of the partnership/collaborative.)
  • Multiple rural counties, even if they are located in different areas of Texas (One nonprofit should serve as the lead applicant on behalf of the multi-county partnership/collaborative.)
  • A small urban area within a rural county
  • A Native American Tribe within a rural county
  • A specific geographical region within a rural county (i.e. a school district)
  • An established community collaborative devoted to a specific population within a rural community (Through this project, selected grantees will develop or build on a community collaborative to assess, plan and implement strategies to become a healthier community that supports resilience, mental health and well-being. Using a population health approach to address specific conditions that contribute to structural inequities and mental health disparities, each community will determine their path toward mental health equity and community wellness. As this is a community-driven process, the community will determine community-driven solutions. If the community collaborative has decided a focus on a specific population will impact the whole community’s well-being, then they are eligible to apply.)
  • Foundations located in a rural county
  • Federally Qualified Health Centers located in a rural county
  • Faith-based nonprofits such as churches and synagogues located in a rural county
  • Council of Governments located in a rural county (COGs may submit a letter of interest on behalf of rural counties they serve. COGs in non-rural counties may serve as a fiscal agent for a community collaborative in a rural county.)
  • Existing Hogg Foundation grantees

Examples of ineligible entities include, but are not limited to:

  • Local Mental Health Authorities
  • Entities without an IRS Determination Letter verifying their tax status as a 501(c)(3) nonprofit
What type of community is the best fit for this project?

While communities of 250,000 people or less are eligible to apply (including border communities), preference may be given to smaller communities to ensure project funding impacts the lives of traditionally marginalized and/or underserved populations. Multiple counties may collaborate as long as each county in the collaboration has 250,000 people or less. Check your community’s population.  

Why does the foundation define "rural community" as a county containing 250,000 people or less?

For the purposes of this project, the foundation defines “rural community” as a county containing 250,000 people or less because this definition aligns with the population criteria set forth by the Texas Health and Human Services’ Behavioral Health Collaborative Matching Grant Programs (HB13), authorized by the 85th Texas Legislative session.

HB13 established the development of a community mental health grant program for mental health services, designed to foster community collaboration, reduce duplication of mental health services, and strengthen continuity of care for individuals receiving services through a diverse local provider network. Fifty percent of the total to be awarded through HB13 will be reserved for community mental health programs located in counties with a population not greater than 250,000. Learn more

Check your community’s population.

Why is the foundation interested in working with diverse communities?

As our population evolves to be more ethnically diverse, we must address mental health needs in ways that recognize and are sensitive to individual cultural experiences. For example, there are groups of people in Texas who experience higher rates of mental health challenges as a result of community conditions that influence their health and well-being. These conditions include social, environmental and economic factors, often stemming from structural differences in power and resources. The root causes of these differences include racism, sexism, classism, and other institutional and historic ways resources, opportunity and power are distributed. As our communities continue to evolve, diversity of cultures, world views, beliefs, and opinions are central to the development of a shared vision of well-being by all community members. Further, misperceptions persist about associations between mental health and violence. Opportunities exist to address these stigmas in community settings.

What are the key elements of the foundation’s new strategic plan?

Last year, the foundation took a good, hard look at our strategy and worked with stakeholders across Texas and beyond to consider the progress we’d like to see and our role in achieving it. Ultimately, we envision a future in which the people of Texas thrive in communities that support mental health and well-being. For a summary of the four tenants of the foundation’s new strategic direction (below), check out A Shift from Mental Illness to Mental Health on the Hogg Blog.

  • We believe that people thrive when communities promote mental health in everyday life.
  • Mental health is not solely an individual responsibility, but is also a product of community conditions.
  • The potential for change is greater when we focus our efforts on marginalized and historically excluded populations.
  • Working collaboratively, we can change the patterns of mental illness across Texas.

For more information, check out related posts: Promoting Mental Health in Everyday Life and Strategic Focus on Communities and Collaboration.

Can applicants select a specific target population (i.e. marginalized students), setting (i.e. schools), and/or issue (i.e. school safety and violence)?

This doesn’t fit the general intention behind the project, which is meant to bring people in communities together to make decisions on behalf of the community through a collaborative process. This question implies already having made these decisions on behalf of the community.

Will the foundation consider a project that includes the hiring of a full-time staff person?

Yes, letters of support detailing hiring needs are permissible. Hiring examples include, but are not limited to:

  • A staff person to strengthen the ability of an existing collaborative to engage new stakeholders
  • A facilitator to help the collaborative with outreach logistics and engagement activities
When will applicants be notified of the opportunity to submit a full proposal?

Applicants who are invited to submit full proposals (approximately 15) will be notified in early April 2018. Upon notification, selected applicants will have approximately four weeks to submit their full proposal. Up to five grantees will be selected and all applicants will be notified in early June 2018.

Will assistance be available for the development of a full proposal?

The foundation will fund up to five hours of an external consultant’s time to assist selected applicants in the development of their full proposal. We highly recommend applicants utilize this offering.

How many grantees will be selected for this project?

Depending on the quality of proposals received, the foundation plans to award up to five, three-year grants (not to exceed $400,000 per community).

Please note: In addition, the foundation will fund one organization with a three-year coordinator grant to facilitate all technical assistance and evaluation with the Collaborative Approaches to Well-Being in Rural Communities grantees.

What is a community partner?

Community partners are key stakeholders. These people and entities are necessary to make the collaborative a success. These will vary by community, but can include individuals who live in the community, historically excluded and underserved group representatives, people with lived experience of mental health issues, community-based organization representatives, faith-based representatives, local business leaders, locally elected officials, governmental agency representatives, and researchers.

What is community-based participatory research (CBPR) and are grantees expected to conduct CBPR as part of this project?

It is not the foundation’s intention to fund a CBPR project through this request for letters of interest, however, we expect grantees to participate in a CBPR model with the help of the technical assistance and evaluation coordinator.

The concept of community is central to CBPR. It seeks to identify and build on strengths, resources and relationships that exist within communities to address their shared community health concerns, build a broad body of knowledge related to health and well-being while also disseminating and integrating that knowledge with community and social change efforts that address the concerns of the communities involved. CBPR is a partnership approach to research that equitably involves, for example, community members, locally elected officials, governmental agency representatives, community-based organization representatives, and key community stakeholders.

The aim of CBPR is to increase understanding of a given community issue or condition, integrate the knowledge gained with interventions to influence programmatic, policy and social change to improve the health and quality of life of community members. Lastly, the CBPR approach invites and engages communities that have been historically excluded on the basis of, for example, race, ethnicity, class, gender and sexual orientation in examining the impact of health disparities and collectively attempting to achieve health equity and community well-being. Learn more

If an applicant receives a Collaborative Approaches to Well-Being in Rural Communities award, can the funds be used as a match for their HB13 application?

Yes, using the foundation’s award as match for your HB13 application is permissible, as long as there is no disruption to or hold placed on your foundation funded project.

If an applicant does not have the capacity to manage the finances for this project, can they partner with a separate fiscal agent?

Yes, applicants may partner with a fiscal agent to manage the fiscal responsibilities and requirements of the grant.

Please note, a nonprofit located in a non-rural county may serve as an applicant’s fiscal agent. If a nonprofit based in a non-rural area wishes to be a fiscal agent for multiple organizations, that is acceptable and requires separate letters of interest.  

Does this grant funding require a match?

No.

Is there a limit to the amount of grant funds used for indirect costs/overhead?

Yes, indirect costs/overhead must not exceed 10% of the grant award.

Details about the foundation's intention to fund a grant coordinator:

At this time, the coordinator grant is not an open request for proposals. The foundation will be revisiting our application process for Texas-based organizations to formally apply for consideration in an applicant pool. An applicant cannot receive both a Collaborative Approaches to Well-Being in Rural Communities award and the coordinator grant.

The grant coordinator will:

  • support the learning efforts of each community (individually and collectively)
  • manage the independent evaluation component of the project
  • attend community meetings
  • work closely with each grantee to identify and fulfill community-defined needs related to technical assistance, education and training
  • establish communication and learning channels via conference calls (audio and video), email listservs, webinars, web portals and other platforms
Is a list of the participants of February's Teleconference for Applicants available?

No. Given that this is a competitive funding opportunity, we must respect the confidentiality of all interested entities.